Use profile fields to organize and store all essential personal information about each teammate. These fields appear on the Info tab in every employee’s profile and help your team stay informed and connected.
Employee profile fields are configured at Setup > Employees > Employee Profile Fields.
What are Profile Sections and Fields?
In TeamOK, employee profiles are organized into sections and fields:
A section is a collection of related fields grouped by purpose or content. For example, the Contacts section may include phone numbers, email, and address.
A field is a single piece of information - like first name, start date, or even zodiac sign of a teammate.
Default Profile Sections and Fields
TeamOK includes two fixed default sections that cannot be deleted or moved:
the Basic section with the following predefined fields: first name, last name, photo, job title, manager, department, start date, birthday;
the Contacts section with the following predefined fields: email, mobile.
You can edit the parameters of these fields, but you cannot delete the fields or the sections themselves.
Adding and Editing Custom Sections
You can create your own sections to group custom fields based on your company’s needs.
To add a section:
Click the Add button at the top of the page.
Select Section.
Enter the name of your new section in the pop-up.
Hit Add.
Note: New sections appear in the bottom of the sections list.
To edit or reorder a section:
Click the three-dot menu next to the section name.
Choose to rename or move the section up/down.
Note: You cannot edit or move the default Basic and Contacts sections.
Adding and Editing Custom Fields
Custom employee profile fields let you capture any information that matters to your company - from contract details to hobbies or special skills.
To add a new field:
Click the Add button at the top of the page, or click the + button next to the section where the field should go.
2. Choose Field and select the field type (e.g., text, number, checkbox, etc.).
3. Fill out the pop-up window with three tabs:
Setup: Add a field name, description, and advanced settings (if any).
Permissions: Choose who can view and edit this field in employee profiles.
Options: Check Mark as required if this field must be filled out. Required fields are highlighted in the profile until completed.
To edit an existing field:
Click the three-dot menu next to the field name.
Choose the action you need (edit, move, or delete if applicable).
Customizing profile sections and fields helps your team capture exactly the information that matters most. Start with the defaults, then tailor additional fields to fit your workflows, culture, or internal policies.