Default Settings for New Employees

The Default Settings for New Employees section in TeamOK allows you to predefine work schedules, leave policies, and holiday calendars for all teammates joining your workspace via invite links. This ensures that everyone starts with the correct settings from day one.

In TeamOK you’ll find these settings at Setup > Employees > Default Settings for New Employees.

These defaults are particularly useful when most of your team follows similar policies. For those whose working conditions differ, individual settings can be updated manually after onboarding.

Each employee can be assigned only one work schedule, so you can choose one default work schedule template to assign to new teammates.

Use the dropdown to choose the relevant schedule (e.g., Full-Time, Part-Time, Flexible).

To view or edit schedule templates, click the shortcut icon next to the dropdown to go directly to the Work Schedules tab.

You can choose to assign one or more default time off policy templates (e.g., Sick Leave, Vacation, Unpaid Leave) to new teammates.

Use the dropdown to select (multiple) templates that will be available to all new employees.

To manage or customize templates, click the shortcut icon next to the field to go to the Time Off Policy settings.

You can assign one or more holiday calendar templates based on national or company-specific holidays.

Select the required holidays calendar(s) from the dropdown list.

Use the shortcut next to the field to go directly to the Corporate Holidays section to add or update custom holiday calendars.

By setting up these defaults, you reduce manual work and ensure consistency across your team. We recommend choosing configurations that apply to the majority of your employees, while allowing for individual adjustments as needed.