Team members can set their current status and location using the menu next to their avatar.
Statuses help clarify availability and, if Time Tracking is enabled, affect how working hours are calculated.
Administrators can manage both statuses and locations under Setup > Schedule & Attendance > Statuses & Locations.
Statuses
Statuses are managed in the Statuses tab.
There are two system-defined status groups that cannot be changed:
At work – statuses in this group count toward tracked work time
Not at work – statuses in this group do not count as work time
TeamOK provides a set of predefined statuses. Active, At a meeting/call, and Not active are system statuses and cannot be edited or deleted.
Other statuses can be fully customized or removed using their actions menu.
Creating and Editing Statuses
To create a new status, click +Add Status.
To edit an existing one, choose Edit Status from its actions menu.
Both actions open the same form where you can specify:
Status name
Status group (At work or Not at work).
Only statuses from the At work group count toward tracked working time.
Badge color. The badge color assigned to a status provides a quick visual cue about a teammate’s availability - so there's no need to open their profile to check. This is why we recommend to stick to these color interpretations:
◦ Green – available
◦ Orange – temporarily away
◦ Red – busy / not immediately responsive
◦ Grey – inactive / away
Deleting a Status
To delete a status, use the Delete Status option from its actions menu.
Locations
Locations are managed in the Locations tab.
If location tracking is not relevant for your company, you can disable it using the toggle at the top of the tab.
When the locations toggle is on, you can:
Review the list of available predefined locations
Reorder them via drag-and-drop
Enable only the ones relevant to your organization by checking or unchecking them
You can choose among the predefined locations only. Adding or deleting locations is not an option yet.
The predefined locations are:
Office
Home
Client site / Fieldwork
Business trip
Commuting